Community accounting
Transparent accounting for apartment communities
Nivaasos tracks every rupee a community bills, collects, and spends: recurring maintenance fees, special assessments, expenses with receipts, apartment-level ledgers, reserve funds, and reconciliation — so residents can verify where community money goes.
Billing
How does an apartment association track monthly maintenance fees?
With one click, Nivaasos generates the month's maintenance invoice for every apartment. Each invoice shows what it's for, when it's due, and what's been paid — and each apartment's ledger keeps the running balance.
- Recurring HOA / maintenance-fee invoices per apartment
- One-time special assessments with installment plans
- Late fees linked to their original invoice
- Owner credits and advance payments applied oldest-first
- Tenant-paid fees credited to the owner's account, with the payer on the receipt
- Per-apartment statement PDFs and CSV exports
Expenses
How can apartment expenses be divided transparently?
Record each expense once — with its receipt — and allocate it across apartments by a clear rule. Every owner can see the expense, the supporting document, and their share.
- Expense ledger grouped by month and category
- Receipt photos or PDFs attached at entry time
- Fair allocation of shared costs across apartments
- Reserve-fund tracking with monthly reconciliation
- Vendor and owner reimbursements kept separate from community funds
- Warnings when collections lack a matching recorded expense
Payments and expenses stay connected to the work that caused them: a repair job's collections, vendor bill, and receipts are linked, so an association's financial report explains itself. See how the full chain works on the maintenance management page.
Glossary
Terms your community will see
- Maintenance charge / HOA fee
- The recurring amount each apartment contributes toward shared running costs like security, cleaning, water, and electricity for common areas.
- Special assessment
- A one-time collection for a specific project — a borewell repair, painting, a new lift — billed separately from the monthly fee, often in installments.
- Reserve fund
- The community's savings: what remains after expenses are paid from collections, held for future repairs and emergencies.
- Owner ledger
- The running account of one apartment: every invoice raised, every payment received, and the resulting balance.
- Owner credit
- Money an owner has paid beyond current dues — for example an advance — held on their account and applied to future invoices.
- Reconciliation
- Checking that recorded collections, expenses, and the reserve balance agree — so gaps are found by the system, not by an argument.
Nivaasos is community-management software. It is not a bank, a payment institution, an auditor, or a regulated financial institution.
Give your community the clarity it deserves.
Bring payments, expenses, maintenance, documents, and communication into one transparent workspace your whole community can trust.